PUBLIC NOTICE OF PROPOSED WAIVER

Date Issued: October 6, 2025             

Proposed Service: Project Management Support for Tyler Technologies Enterprise Permitting and Licensing Implementation

Proposed Provider: Berry, Dunn, McNeil & Parker, LLC                                                 

Requesting Department: Finance Department

Please take notice of Park City Municipal Corporation’s (PCMC’s) intent to waive a competitive procurement process. PCMC Procurement Rule 5-3 provides that the competitive procurement requirements may be waived under circumstances where there is a reasonable justification and the waiver is in the best interests of PCMC. The Procurement Official has determined that a waiver is appropriate for a contract for project management support for Tyler Enterprise Permitting and Licensing (EPL) in the amount of $157,500 to Berry, Dunn, McNeil & Parker, LLC (BerryDunn) based on the information below:

Background

Park City Municipal Corporation (PCMC) engaged BerryDunn through a competitive procurement process to perform a comprehensive IT assessment. This assessment included a review of PCMC’s current IT systems, organizational structure, and recommendations for future technology investments.

As part of that work, BerryDunn will develop a detailed understanding of PCMC’s IT environment, staff workflows, and technology objectives. Their expertise and familiarity with our systems place them in a unique position to continue providing implementation support.

Adding an implementation support scope of work to BerryDunn’s existing contract will include:

• Project management and oversight of the Tyler EPL implementation.
• Vendor coordination to ensure timely deliverables and system integration.
• Business process alignment and change management with internal departments.
• Data conversion strategy, testing, and validation support.
• Independent validation that the system meets contractual and functional requirements.
• Develop project governance documents.

Justification for Waiver

1. Continuity of Knowledge: BerryDunn will be conducting the City’s IT assessment and will be familiar with PCMC’s IT systems, operations, and needs. Bringing in a new consultant would require duplicative onboarding, increasing both transitional costs and project risk.
2. Specialized Expertise: BerryDunn is recognized as a leading national consultant in municipal IT management and implementation, with extensive experience supporting Tyler Technologies implementations. Their proven methodology ensures consistent quality and accountability.
3. Time Sensitivity: The Tyler EPL project is time-bound. Transitioning to a new consultant at this stage would delay implementation, compromise project milestones, and potentially increase costs.
4. Cost Efficiency: Expanding BerryDunn’s scope of work avoids duplicative expenses that would be incurred by procuring, contracting, and onboarding another vendor.
5. Risk Reduction: A new consultant would introduce risks associated with system misunderstanding, conflicting recommendations, and lack of institutional knowledge. BerryDunn’s existing relationship and expertise mitigate these risks. 

Conclusion

For the reasons outlined above, BerryDunn is uniquely qualified to provide the additional scope of work for the Enterprise Permitting and Licensing implementation with Tyler Technologies. Expanding their current contract is in the best interest of Park City Municipal Corporation, avoiding unreasonable transitional costs and ensuring continuity, efficiency, and successful project delivery.

*To submit comments regarding this Notice of Proposed Waiver, please email Grant Herdrich at grant.herdrich@parkcity.gov within seven days of the date of posting.